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Sharon
Gray, CMP |
A
Plan to Meet, Inc. |
P.O.
Box 6838 |
Tallahassee,
FL 32314-6838 |
Phone:
850-224-6222 |
Fax:
850-877-7022 |
Cell:
850-510-3076 |
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| Whether
you need full-service convention management or assistance with
just one or two aspects of an event, we will work closely with
your staff to customize our services to meet your needs. |
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Plan to Meet, Inc. understands the attention to
detail that is necessary to ensure a successful event. |
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Initial
Consultation |
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Want
an opportunity to discuss your event with a Professional
Meeting Planner with no obligation? We will work with
you to define your needs and outline the professional
meeting planning services that are right for your event.
Professional input during the early stage of planning
provide an invaluable foundation for a well-planned event
with improved results and lower overall cost. |
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Destination
Advice |
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What
country/state/city is most appropriate for your event?
Different cities have different things to offer conference
attendees. Depending on the expectations of your attendees,
we can help you determine the most appropriate location
for your event. |
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Site
Selection |
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What
property/facility best meets the needs of your group?
Site selection is extremely important. You only have one
chance to get it right. Through our professional affiliations,
we have established relationships with hotel sales managers
and know the range of room rates by location and date.
Arrangements can be made for you to tour specific properties
or arrange a Board Meeting at a facility under consideration. |
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Contract
Negotiations |
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Intimidated
by a hotel/facility contract? We will provide assistance
with the neogiation process keeping your best interest
in mind. Attention to detail in the contract negotiation
process can help you minimize risk and get more of what
you want in the process. |
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Budget
Preparation and Monitoring |
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Event
Timeline Development |
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Printed
Materials |
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Preparation
and Mailing |
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Save-the-date
Postcards |
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Promotional
Brochures |
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Programs |
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Registration
Management |
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Payment
Processing |
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Accepting
American Express, Visa, MasterCard and Discover |
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Confirmations |
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Name
Badges |
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Conference
Bags/Packets |
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On-site
Check In |
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Professional
Speakers |
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Contracting |
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Selection |
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Travel |
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Handouts |
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Program
Development & Management |
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Trade
Show Administration |
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Sponsor
Recruitment |
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Volunteer
Coordination |
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Recognition |
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Gifts |
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Certificates/Awards |
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Signs/Banners |
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Event
Logistics |
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Room
Set-up Design |
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Audio
Visual Coordination |
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Catering
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Transportation |
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Entertainment |
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Theme
Parties |
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Spouse
Programs |
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Sightseeing
Tours |
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Tournaments |
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Event
Evaluation |
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Design
& Distribute Evaluation Form |
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Prepare
Summary |
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Financial
Reporting |
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